Office Furniture Rental

Office spaces are changing quickly and businesses are becoming more flexible.

Our FluidSpace Flex™ offering is a highly adaptable office furniture rental service that helps organisations to grow, adapt and change quickly. We enable you to free up capital whilst keeping up to date with the ever-changing demands of the workforce.

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We have a wide range of workplace furniture solutions available on short to long-term rental with the option to increase and decrease quantities of furniture as requirements change. As well as desks, tables and chairs, we provide innovative and stylish office pods and acoustic phone booths to create more options for your team’s workspace.

Make your office furniture a low monthly running cost rather than a high capital investment with zero returns.

Trusted by some of the biggest brands on the planet.

Why choose to rent office furniture?

Total Flexibility

In a dynamic workplace, requirements change by the day and the hour. Teams change, and staff are hired or redeployed. With our flexible office furniture rental model, you can add and return your furniture, office pods or phone booths to suit your organisation’s evolving needs.

Inherently Sustainable

Over 22 million pieces of furniture are discarded each year in the UK alone and the majority of this ends up in landfill. By switching to a rental scheme, furniture that is no longer required can be put back to use for someone else or refurbished and resold.

Capital Release

By renting your office furniture, you are only paying for the use of the assets and not tying up any capital in fixed assets. Why tie up money in expensive workplace furniture pieces that may be redundant in a few months?

Tax Benefits

Monthly rental payments are tax-deductible as a business operating expense, as opposed to high capital expenditure typically associated with office furniture procurement. This is a huge benefit of our corporate furniture rental service that is often overlooked.

70%

Reduced climate impact of furniture rental vs furniture purchase

66%

CapEx savings of furniture rental vs furniture purchase

75%

Rental furniture re-used within 2 years of initial period

How does office furniture rental work?

1. Choose Furniture

Choose the furniture that you need to suit your current requirements. We offer a wide range of furniture, from desks and chairs through to collaboration furniture and office pods

2. Choose Rental Term

Choose from our Fully Flexible option, or go with a fixed-length term from just 6 months that suits your requirements.

3. Get a Quote

We'll send you a quote for all your furniture including delivery & installation to your chosen location.

4. Delivery & Installation

Our team of experts will deliver and install your furniture at your workplace at a time that suits you, including removing all packaging and waste.

5. Stay Flexible

After the minimum period is up, you can keep renting, return what you don't need or upgrade to a new style!

Flexible Rental Contracts

Choose from fixed rental terms from just 6 months up to 60 months depending on your specific requirements. Many of our clients opt to align their furniture rental contract with their office lease contract to give them the ultimate flexibility.

Alternatively, you can opt for our Fully Flexible package with no fixed term, just a 90 day notice period. Perfect for landlords and letting agents looking to rent furniture to help sell unoccupied workspace, this package provides total flexibility and ease.

Timeless Curated Collections

Discover our three curated ranges of office furniture designed to elevate your workspace. Our Scandi collection blends simplicity and functionality with natural materials and clean lines. The Resimercial range brings home comfort to the office, combining residential aesthetics with commercial durability. For a sleek, modern touch, explore our Minimalist collection, featuring streamlined designs and a clutter-free appeal.

Scandi

A clean and functional design layout inspired by Scandinavian aesthetics. Characterised by light colours, natural materials such as wood and stone, and sleek furniture, this style creates a bright and airy workspace.

View Scandi

Resimercial

A seamless blend of residential and commercial design elements creates a comfortable and inviting workspace. This style incorporates home-like furnishings, soft seating areas, and residential-inspired decor

View Resimercial

Minimalist

Characterised by simplicity and a focus on essential elements. This style eliminates unnecessary clutter and decoration, favouring clean lines, neutral colours, and unadorned surfaces.

View Minimalist

Referral Scheme

We run a referral scheme where we pay 5% of the initial contract value for every client that you successfully refer to Fluid. Alternatively, we can donate the money to a charity of your choice!

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Frequently Asked Questions

Is there a minimum rental term?

We offer a Fully Flexible option with no minimum term, just a 90 day notice period. Or we offer fixed term contracts from 6 months to 60 months, depending on what suits you best.

Is there a minimum subscription?

We have no minimum subscription package - we offer our rental service on as little as 1 chair!

What happens after the minimum term term is up?

After your minimum period is up, you have 3 options:

If the rental furniture does not suit, you can return it. All you have to do is let us know, no less than 30 days before the expiry of the contract, and we will collect it from your workplace.
You can continue to rent. The term will automatically renew for the same length term, up to a maximum of 12 months, unless you tell us otherwise, no less than 30 days before the expiry of the contract.
You can purchase the furniture from us. Simply let us know which items you'd like to buy and we will provide you with the purchase cost. This is calculated as the original purchase cost of the item less 50% of the rental paid.

Can we buy the furniture if we decide we want to keep it?

Absolutely! At any time during the contract period, you have the option to purchase the furniture. If you let us know what items you would like to keep, we will then provide a quote for you to buy the furniture items from us.

What happens if we move offices during our rental period?

We can assist you with relocating both the rental furniture and any other furniture into your new offices and can even provide storage facilities for any other items that you need to relocate. We offer full office design and fit-out services via our sister company so we can take care of the entire process for you!

What happens when the furniture cannot be reused?

We are committed to never throwing away furniture prematurely and we find that most furniture items can have a long lifespan with the right care and refurbishment. In the instance that an item would not be suitable for rental anymore, we sell the item second-hand or make sure it comes to good use with a number of charity partners.

How does payment work?

Payment is via monthly Direct Debit, quarterly invoice or up front payment. The delivery and installation charge will be taken separately up front - this depends on the amount of furniture to install and the location of your offices. The first monthly payment is taken up front and then on the same day of each month, starting from the month after delivery.

Are there any limitations to what can be rented?

Our rental service covers all aspects of loose furniture but does not include IT infrastructure, living plants or any fixed installations such as lighting or kitchens.

Can I cancel before my contract is up?

The rental contract can be cancelled at any time, however you will need to pay the balance of the rental contract.

Can I choose specific pieces of furniture?

We offer a curated range of furniture pieces, as well as an extended range of office pods and booths. You are welcome to choose from any of the pieces to whatever suits your taste. We are also open to looking at specific pieces outside of the standard range, depending on contract length.

Is the furniture brand new?

Our furniture rental model is a circular service, so if you rent an item of furniture it will not necessarily be brand new. We aim for all furniture to be 'like-new' with only slight signs of usage. Any damaged items are repaired before being sent out on rental so they will always be fit for purpose.

Who is eligible for furniture rental?

We provide our FluidSpace Flex™ furniture rental service to organisations of all sizes across the UK and Ireland, including landlords, real estate companies, serviced office companies and tenant occupiers.

What our clients say about us

"Highly recommend Fluid - the quality is excellent and the price very competitive. From initial design where they were very patient with numerous changes through to the delivery team, who were professional, efficient and courteous at all times, and so tidy in their work, we have been completely satisfied all the way through the process. We will not hesitate to use Fluid again in the future."